Intro to Aisle Planner
Wedding Management
What to expect in this guide
Below, you’ll find a breakdown of the different components of the Aisle Planner program. Browse and read each section, and keep this guide on-hand to refer back to at any time!
Table of Contents:
-
Wedding Checklist
-
Timeline
-
Guest List & Seating
-
Contacts
-
Notes
1. Wedding Checklist
Included is a comprehensive list of items that need to be checked off and they can be organized by category or by due date based on how you click to view. There will be some tasks that do not apply – you can delete them. Each of these items can be assigned to someone and also be added to the calendar. I will go through to tailor some of the items and assign them to myself so you know I will be doing those. This is something I will be using as we have our check in and planning meetings to keep us on track. When you have an assigned task, you will automatically receive an email when the deadline approaches.
PLEASE focus on what is listed for your current month and maybe the next month. Moving too far forward can make you feel like there are a million things to do AT ONCE. That is not the case. We have organized it so you won’t feel overwhelmed and so you can check things off at an easy pace.
2. Timeline
This will serve as the game plan and detailed timeline for your wedding. Once we have a date, I will start a preliminary draft and we will continue to build from there. As we solidify plans, I will continue to fine tune. We will be finalizing 2-3 weeks prior to the big day so don’t fret if it isn’t built up prior to then. We use the timeline to coordinate all your details, vendors, hair and makeup, transportation and even set up and tear down details. This will become very comprehensive so that every vendor who looks at it will know exactly what to expect on wedding day.
4. Contacts
This tool will include all your booked vendors and you can continue to update throughout the planning process. Reminder: please send over your booked vendor contracts so we can input their details for you.
Once you click on a vendor, on the top tab, you have options to store files like contracts and invoices. On the invoices and payments tab, we can enter the pricing for each and this directly links to the budget feature for you.
5. Notes
Here’s what you need to know!
CLIENT PROFILE
This must be filled out before scheduling our first consultation meeting. It is designed for us to get to know you and to best guide you! Have fun, and allow it to take you down a thoughtful and creative path. Don’t overthink it, and if you don’t know or don’t care about something, that’s okay.
FINAL DETAILS TRACKER
This is where you will keep track of all the decisions you are making! Take this by topic and fill it in as you go. I will need this back one week before our final walkthrough, and if late, the walkthrough will be re-scheduled. We understand that some details aren’t known until the walkthrough, but we ask you to submit as much as you do know by that point.
GRATUITY
This is the number one thing I used to be asked about…. unfortunately, it was happening two days before the wedding. So, we started sending this at the beginning for consideration in the budget upfront. This is a no-pressure, yet informative, tool for your use as desired. Though, while many categories are optional, some are not, so please do look it over.
CEREMONY PROCESSIONAL/RECESSIONAL
You’ll see two sections here that will help you determine your processing order. Please decide if you want the groomsmen to enter together or to escort the bridesmaids and fill in the one you want.
WEDDING WEEKEND ITINERARY
This is a document we will send to your VIPs, typically the week of the wedding. Please be sure to fill in all the information except for the part designated for the KMC team to fill in.
DECOR INSTRUCTIONS
We will need this 30 days before the wedding, and we use this to determine staffing needs. We also refer to it on the wedding day for the proper placement of your dcor.
WEDDING DAY SURPRISES
This is a document we use to communicate possible change of orders we sometimes incur on the event date and our fee and process for handling.
Phone: 513-268-2611
Email: [email protected]
Mailing Address:
2692 Madison Road, Ste N1 #339
Cincinnati, Ohio 45208
Business Hours:
Monday Thru Thursday 10am-6pm EST
Friday Thru Sunday Closed
That’s it!
I know this was a lot! All you need to worry about right now is the Client Profile and just familiarizing yourself with the resources in Aisle Planner. Check out the checklist and start checking off anything you’ve already done.
And last but not least, will you please upload or send a picture to me that I can use of you guys for your profile?
Im excited to get the ball rolling! Please let me know if you have any questions.
